Our Services

Bookkeeping & Reconciliation

Monthly categorization of all transactions, bank reconciliation across every account, and proper recording of all property management activity. We ensure rent collections, owner distributions, management fees, and property expenses are always recorded correctly.

• ✦ Monthly transaction categorization
• ✦ All bank account reconciliations
• ✦ Trust accounting for tenant funds
• ✦ Owner distribution recording
• ✦ Management fee income tracking
• ✦ Florida Statute 83.49 compliance

W-2 employee payroll and 1099 contractor payments processed through Gusto. Payroll taxes calculated, withheld, and remitted automatically to the IRS and Florida DOR. Direct deposit for employees and contractors on your chosen schedule.

• ✦ W-2 employee payroll via Gusto
• ✦ 1099 contractor payments
• ✦ Automatic tax remittance
• ✦ Direct deposit setup
• ✦ Year-end W-2 and 1099 preparation
• ✦ Payroll reporting in Xero

Payroll Administration

Tech Stack Setup & Optimization

Full implementation and integration of your property management tech stack — DoorLoop, Xero, Gusto, and Baselane configured specifically for your portfolio size and workflow. Data migration, chart of accounts setup, and team training included.

• ✦ DoorLoop implementation
• ✦ Xero setup & chart of accounts
• ✦ Baselane trust account integration
• ✦ Gusto payroll configuration
• ✦ QuickBooks → Xero migration
• ✦ Team training & onboarding

Monthly financial reporting tailored for property management — P&L by business unit, owner statements, cash flow reports, and tax-ready financials coordinated with your CPA. Separate reporting for Realty and Property Management operations.

• ✦ Monthly P&L by business unit
• ✦ Cash flow reporting
• ✦ Owner statements
• ✦ Balance sheet & income statement
• ✦ Tax-ready financials for CPA
• ✦ Cash vs. accrual reporting

Financial Reporting

Phase 1 — Assessment & Structure Review

Review current books, assess accounting structure, coordinate with tax preparer, and restructure chart of accounts as needed.

Phase 2 — Catchup Bookkeeping

Categorize and reconcile all transactions across the backlog period. Reclassify prior transactions and prepare a reconciliation summary.

Phase 4 — PMS Implementation (Optional)

Evaluate, recommend, and implement a property management system. Setup, data migration, integration, and team training included.